Last Updated: June 2026
Who We Are
OrangeFlow 365 is a trading brand of Vsmart Holding B.V.
Legal Company Name: Vsmart Holding B.V.
Trading Name: OrangeFlow 365
Chamber of Commerce (KvK): 64893340
VAT Number: NL 855890976B01
Business Address: Kaap De Goede Hooplaan 7, 3526 AR Utrecht, Netherlands
Email: [email protected]
Phone: +31 413 212 855
OrangeFlow 365 provides Microsoft 365-related digital products, templates, guides, toolkits, educational content, and support services.
Personal Data We Collect
We may collect the following information when you visit our website or contact us:
- Full name
- Email address
- Company name
- Telephone number
- Information submitted through contact forms
- Product enquiry details
- IP address
- Browser and device information
- Website usage data
- Cookie and analytics data (where consent has been provided)
Why We Collect Personal Data
We collect personal information for the following purposes:
- To respond to enquiries and support requests
- To provide quotations and invoices
- To deliver digital products and services
- To improve our website and user experience
- To comply with legal, accounting, and tax obligations
- To send marketing communications where consent has been provided
Legal Basis for Processing
Where required by law, we process personal data based on one or more of the following legal grounds:
- Consent
- Performance of a contract
- Compliance with legal obligations
- Legitimate business interests
How Long We Keep Your Data
We only retain personal information for as long as necessary.
Typical retention periods include:
- Contact enquiries: up to 24 months
- Customer records and invoices: up to 7 years
- Marketing consent records: until consent is withdrawn
- Analytics data: according to the settings of the analytics provider
Certain information may be retained longer where required by law.
Who We Share Data With
We do not sell personal information.
We may share information with trusted service providers who help us operate our business, including:
- Website hosting providers
- Email service providers
- Analytics providers
- Security and anti-spam services
- Professional advisers, accountants, and legal advisers
These providers may only use information necessary to perform their services and are required to protect your data.
We may also disclose information where required by law or to protect our legal rights.
International Data Transfers
Some service providers may process data outside the European Economic Area (EEA).
Where this occurs, we take reasonable steps to ensure appropriate safeguards are in place to protect personal information.
Cookies
Our website uses cookies and similar technologies to improve functionality and user experience.
Where legally required, visitors can:
- Accept cookies
- Reject non-essential cookies
- Manage cookie preferences
For more information, please see our Cookie Policy.
Your Rights
Depending on your location and applicable laws, you may have the right to:
- Access your personal information
- Correct inaccurate information
- Request deletion of personal information
- Restrict processing
- Object to processing
- Withdraw consent
- Request data portability
Requesting Data Correction or Deletion
If you would like your personal information corrected, updated, or deleted, please contact us.
Email: [email protected]
Please provide sufficient information so we can identify your records and process your request.
We will respond within the timeframes required by applicable law.
Data Security
We take reasonable technical and organisational measures to protect personal information from unauthorised access, loss, misuse, disclosure, or alteration.
Our website uses secure HTTPS encryption and industry-standard security measures.
Third-Party Links
Our website may contain links to third-party websites.
We are not responsible for the privacy practices of external websites and encourage visitors to review their privacy policies separately.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
Any updates will be published on this page together with a revised “Last Updated” date.
Contact Us
OrangeFlow 365
A Vsmart Holding B.V. Company
Kaap De Goede Hooplaan 7
3526 AR Utrecht
Netherlands
Email: [email protected]
Phone: +31 413 212 855